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How to Select the Best Web Conferencing Service for Your Business
October 16th, 2011 | 
Author: How to Select the Best Web Conferencing Service for Your Business
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Home Page > Technology > Communication > How to Select the Best Web Conferencing Service for Your Business
How to Select the Best Web Conferencing Service for Your Business
Posted: Jun 27, 2011 |Comments: 0
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Today’s conferencing market is flooded with not only thousands of web conferencing providers, but an even greater number of web conferencing services, making it difficult to sift through the masses to find the best pick for your unique business needs. Luckily, our team at ConferenceShopper.com came up with a few steps to take in order to ensure you find the correct provider and service(s) for your business.
To start, you should understand your options. Web conferencing solutions are diverse – most offer the same general features, however some offer specialized features exclusive to that provider. For example, typical features most web conference providers offer include:
Desktop and file sharing – essential to any successful web conference, desktop and file sharing help ensure all of your participants are on the same page and viewing relevant information while you present
Management options – include automatic reminders, email templates, and follow-ups to take the stress out of planning and assembling a conference; some providers even offer integration with Microsoft Outlook to simplify scheduling meetings and distributing invites
Conference recording – for participants unable to attend due to illness, time differences, or any other reason, you can record your live meeting and make it available for playback at a future date
Whiteboarding – allows participants to collaborate in real-time with one another by drawing or writing on a virtual whiteboard
Private sub-conferences – let you speak privately with only the attendees you choose (for example, if you are hosting a web conference with one of your business’s satellite offices and a prospective client, you can privately speak with your satellite branch in real-time without disrupting the presentation
Instant feedback – surveys, polling, and question and answer sessions provide you with quick feedback, at the conclusion of your conference, some providers also offer reports and individualized statistics
Where conferencing providers and their services differ most is in regards to the maximum number of participants allowed during a conference; often subscription based services limit the maximum number of participants allowed in each meeting. Services like InterCall Unified Meeting provide web conferencing for small groups from 2 to 125, while WebEx Event Center, for example, accommodates up to 3,000 participants.
It is also important to find out what software each provider and their services require. Ideally you should look for something that works with what you already have. If you’re starting from scratch then you should determine what software you prefer to use daily, and find a service that can support it.
When it comes time to make the big decision, go over everything you’ve discovered about your prospective web conferencing candidates and narrow down the list as much as possible. Once you get down to a handful of services/providers look for reviews – there’s no shortage of opinions out in the market, and while you should take each with a grain of salt, they can offer some very interesting and informative points that could be pertinent to you and your needs.
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Video & Web Conferencing: How to Choose the System That is Best For You
Video & Web Conferencing: How to Choose the System That is Best For You
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Home Page > Technology > Video & Web Conferencing: How to Choose the System That is Best For You
Video & Web Conferencing: How to Choose the System That is Best For You
Posted: Nov 21, 2005 |Comments: 0
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Video conferencing, web conferencing and online meetings are fast becoming important tools for organizations that must communicate with staff, clients or students in different geographical locations. If you have been thinking about using this technology for your enterprise, it is important to first outline your needs and then match them with the various online conferencing systems that are being offered in the marketplace. Here are a few things to consider when you shop around for the system that is best for you:
1. Do you need to communicate with one static location or with a variety of possibly changing locations? Some conferencing systems are designed to connect two or more specific locations. If you have a head office and a fixed branch office that you want to communicate with, then a fixed connection system could work for you. However, if you want to connect with a variety of locations or allow people anywhere to join your conferences or meetings then you should choose a system that allows you to add users no matter where they log in from.
2. Do you want a browser based system or can you work with proprietary software? A few of the original web and video conferencing applications had their own software and even specific hardware to install. Now it is possible to use conferencing systems that run on all browsers and all operating systems without the need for special hardware. Take a look at the various systems being offered and choose the one that would fit in with your organization’s technical capabilities.
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3. Are some of your participants behind firewalls? These days many, if not most offices, and even individual computers connected to the Internet are protected by firewalls. The firewalls keep hackers out, but they may also pose a problem for some conferencing systems. Check to see if the conferencing system of your choice can deal with this problem.
4. How important is video to you? If you would like to see your colleagues and staff as they participate in your meetings, then you will need a system that allows some locations to hook up to the meeting with a web camera. Check to see how many individual video windows are allowed by the various applications that you consider, and choose the one that best meets your needs.
5. What features do you need? Do you want to poll attendees and get immediate results while you are online? Some systems allow the host to present a question and then all the participants can vote or give an answer with the click of their mouse.
Do you want to share applications online? If your conferencing system allows application sharing then it is possible for the host to present PowerPoint presentations, for example, that will visible to all the attendees. Make a list of the communications features that you need and match them to the capabilities of each system that you consider.
6. What is your budget? Of course you want the most features that are possible but you also have to weigh-in the costs. When you make your decision, keep in mind the benefits that you will get by communicating online, think about the cost of doing this offline and then look at the fees charged by the conference technology providers. Choose a communications package that will give you a good return on your investment.
Now, armed with this checklist, go online and do a search for web or video conferencing and pick out a system that will allow you to conduct your meetings online at a price that you can afford.
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Dan Richmond is Co-founder of MegaMeeting.com. MegaMeeting provides web & video conferencing services for individuals & businesses. For more information, please call 818.783.4311 or Visit www.MegaMeeting.com.
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What’s the best way to video conference between PC and Mac?
My writing group has a weekly meeting where we meet in a video conference. Right now we are using Tokbox but want something better.
Is there a way to run ichat on a pc (through an emulator, etc?)
I’d be willing to run a web conferencing server if anyone knows a good program that both PC and Mac users could connect to.
Just to clarify: I need to be able to video conference with more than one person. There are six people in our writing group so as far as I know AIM and iChat won’t work.
Best Video Conferencing Tool
Best Video Conferencing Tool
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Home Page > Business > Business Ideas > Best Video Conferencing Tool
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Best Video Conferencing Tool
By: Rangaswamy
Posted: Dec 30, 2010
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There are some companies which offer free PC video conferencing to a limited extent. To start with, you can choose any one among them wher you can get the benefit of free software. But, do you think they give everything for free? No, there is no free lunch in the world. The idea of those companies to get you as a customer first by giving you the free software and follow you up for upgrading to the higher technology and get the money as well as make you as a permanent customer. Even then, you can choose to go with the free software for your basic video conferencing needs. By searching on the interent, you can select any free video conferencing software.
If you want the best video conferencing software you will undoubtedly have to pay a large sum for the software. The best and most elaborate video conference software can cost upwards of $9,000 – $ 10,000
You may be wondering that even though video conferencing is available free of cost, why big companies are paying huge amount on video conferencing software? The reason is, it is costly when it is compared to the other video conferencing services. But, when the same cost is compared with the cost of travel, stay expenses, meal expenses and other travel related costs, there is a huge savings for the company. Not only that, a person can have 4 to 5 meetings per day using this tool compared to one meeting per day if he has to travel to different cities. He can also attend different tasks in the mean time which increases productivity of the company.
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Voice Over Internet Protocol
Normally, people will decide that if the service is good, it must be costly. Then they start looking at the price of the service first and then look at the benefits. But surprisingly, we offer a best technology in the world at an unbelievable low price which no one can imagine. Most of the companies charge video conferecning on a per hour basis. Our services are on a LIFE TIME Basis.
When you consider the ROI (Return on investment), our software is the best software in the world. ROI is considered only when the cost of the service is considerable. As our cost is neglegible, anybody can afford this software either for personal use or for a business purpose. Click here to see how our tool can be used for personal use
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Choosing the Best Web Conferencing System: 9 Top Tips
Choosing the Best Web Conferencing System: 9 Top Tips
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Choosing the Best Web Conferencing System: 9 Top Tips
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Choosing the Best Web Conferencing System: 9 Top Tips
Most businesses today – large and small – have a need for a reliable, high-quality web conferencing system. But all these systems are not created equal. Hidden costs, poor quality and difficulty of use are some of the most common complaints among users.
If you’ve ever used an online web conferencing service and were shocked when you received your bill or frustrated by the blurry videos and crackling audio, you’re not alone. There are many web conferencing services that charge a maximum amount of money for a minimal amount of quality. In order to be sure that you are getting the most out of your web conferencing system (at a reasonable price), choose a provider that offers – at a minimum – the following 9 components.
1. Versatile interface for scheduling meetings and inviting attendees.
With just a few clicks of your mouse, you should be able to both schedule a meeting for any date/time and send an invitation with follow-up reminders to all attendees. Some systems will automatically create a pre-registration form, which makes the process even easier. The ability to schedule an ongoing meeting, which allows users to come and go as needed, is a definite plus. Choose one that allows you to store your participants’ information that you can export to an Excel spreadsheet. This can be used to analyze demographic data or future email marketing.
2. Intuitive attendee experience of loading and installing the software.
When you want to join a meeting, nothing is more frustrating than having to download a series of applications to get there. Choose a system that provides attendees with a fast and easy one-time download of the conferencing software without having to exercise “admin rights” or fight their way through proxy and corporate security issues. With everyone on a common platform, you will be providing a more controlled and synchronic environment.
3. Easy controls with a minimum of confusing icons once in the meeting.
A lot of web conferencing systems out there today inundate attendees with a huge number of icons, widgets and gadgets. This can be very frustrating for participants as they struggle to figure out what each one does. Choose a system that offers a clear, clean and simply layout which enables attendees to focus on the subject matter being discussed by only offering two or three simple, intuitive options.
4. The ability to share a single application as opposed to the less-efficient full desktop.
Sometimes you may want to be able to share your entire desktop; but if you don’t, choose a web conferencing system that allows the presenter to share one program, while keeping the rest of the desktop hidden via a privacy mode option. You want your attendees to focus on what is being presented and not be distracted by whatever else may be going on within the presenter’s desktop
For the presenter, a full desktop takes away your privacy and makes the system slower and less efficient.
5. Real-time updates to attendees of what the Presenter is doing, with clear and fast cursor movement.
Fuzzy graphics or audio that lags can cause attendees to lose interest if they have to work too hard to participate. When making a presentation and sharing content, you want your participants to be on the same page with you at all times, with crystal clear and lifelike audio and visual. Choose a system that can continually adjust to the type of content you are sharing, while maintaining speed and quality.
6. Ability to pass controls to others in the meeting, allowing them to share.
The web conferencing system you choose should provide a seamless way to pass the role of presenter to an attendee of choice. Choose a system with a simple “Pass Presenter” option that quickly and easily passes control and gives the new presenter the same options and abilities as the original one. Creating an interactive experience will keep attendees engaged and eager to participate.
7. Remote control of another computer.
While a presenter is sharing his screen, he may not only want to pass control of his computer to an attendee, but gain control of the applications on their computer as well. For the optimum sharing experience, choose a system that provides both options.
8. The ability for attendees to co-browse any website with the presenter.
Some web conferencing systems available today have a co-browsing function which allows the presenter to visit any website and take the attendees with him. The attendees will be on the same page, but also have the ability to browse independently. For example, imagine how great it would be to be able to take your meeting attendees on a tour of your company website or to a specific form located on your site that they can immediately complete and submit.
9. The ability to perform large file transfers.
A file transfer function, which allows users to store large files of any kind and share with others via a simple URL link, is definitely something you should look for from your web conferencing provider. This is particularly helpful when you want to be able to give participants access to an audio recording of the meeting or videos that they can replay at any time. These are typically large files which cannot be sent as an attachment to an email.
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Kevin Nelson has been involved in the field of software technology related to web conferencing for years. His company is located on the web at http:www.web-conferencing-central.com
Web Conferencing ? the Best Way to Share Business Documents and Applications
Web Conferencing – the Best Way to Share Business Documents and Applications
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Home Page > Technology > Video Conferencing > Web Conferencing – the Best Way to Share Business Documents and Applications
Web Conferencing – the Best Way to Share Business Documents and Applications
Posted: Aug 06, 2008 |Comments: 0
| Views: 121 |
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Web conferencing is a technology which enables sharing of business documents and applications over the Internet. It facilitates live presentations, an easy solution to conduct polls, demonstrate products and perform group discussions. Web conferencing saves time as well as money. That’s why, it is gaining a fast popularity with businesses worldwide.
In a web conference session, the participants use their computers to get connected to each other over the Internet. With the help of web conferencing services, employees and clients of an organization, situated in different locations, can collaborate on common business documents, blueprints etc.
In present times, web conferencing software has emerged as a basic necessity for every organization collaboration with all their clients and employees. Web conferencing tool has made it possible to conduct presentations, seminars and meetings for an unlimited number of business delegates, situated in different locations, at the same time. Web conferencing has emerged as a cost effective medium to improve efficiency and productivity of an organization. It facilitates files and documents sharing as well as organizing professional presentations.
Communication is a vital part of any successful business. Web Conferencing, teleconferencing integrated with audio and web conferencing is the perfect solution for all the major organizations communication needs. Conferencing has thus become the mandatory part for any successful organization.
Web conferences are basically classified as web meetings, Webinar, online collaboration, Web cast and online presentations. The business organizations can choose a type according to their business requirements.
Due to those reasons mentioned above, web conferencing market is expanding at a very fast pace.
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The authoress is a business writer and has done her masters in Business Administration. Visit at Arkadin- Audio Conferencing to know more about web conferencing.
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Article Tags:
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Apr 30, 2009
lComments: 1
Why Does Your Business Need Collaboration Services?
To survive in today’s stiff competition, business organizations require leading collaboration services with cutting-edge technology to take care of their business communication requirements.
By:
Arkadinl
Technology>
Communicationl
Nov 25, 2008
Virtual Meetings – a Powerful Collaboration Tool
There are many conferencing service providers available in the market. It is advisable to do preliminary survey in the market to find out the different conferencing service providers available and their packages offered. An organization needs to carefully choose the best service provider on the basis of their business requirements.
By:
Arkadinl
Technology>
Communicationl
Oct 31, 2008
Online Conferencing – Providing Better Growth Opportunities to Organizations
The waves of web conferencing stroke the markets some time back. Due to the wide array of benefits offered by these services, it was widely accepted by a number of business organizations who had to communicate regularly with their clients and employees situated in different corners of the world.
By:
Arkadinl
Technology>
Communicationl
Oct 31, 2008
Take Your Business to New Heights of Success With Webinar Broadcast
The different conferencing tools have not only made it possible for organizations to survive in the cut throat competition, but also, to attract more number of potential clients from all over the world.
By:
Arkadinl
Technology>
Communicationl
Oct 14, 2008
Web Conferencing Solutions – Helping to Improve Global Economy
Web conferencing solutions are conferencing technologies which helps organizations to improve their business communications. These solutions are playing an important role in improving global economy to a great extent.
By:
Arkadinl
Technology>
Communicationl
Oct 13, 2008
lViews: 156
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The authoress is a business writer and has done her masters in Business Administration. Visit at Arkadin- Audio Conferencing to know more about web conferencing.
Posted in Add-ons | 
Tags: Applications, best, Business, Conferencing, Documents, share | 
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Opinions regarding the best quality web cameras available?
Looking for a high quality not high price camera to do video conferencing. Suggestions?
What is the best audio/video online confernce program to use on the Internet?
I want to be able to use the conference software with online meeting tools for web conferencing, audio and video conferencing and hold web online meetings, use desktop sharing, pushing power point presentations, use a white board, browser sharing and live chat,
Edutopia Webinar – How the Brain Learns Best: Strategies to Make Learning Stick
Neuroscience is a complex field that educators don’t often turn to for inspiration, but knowing a few basic concepts can help you plan teaching strategies that will prompt your students to be more receptive to learning. You can read more about this topic and view more webinars on our website: www.edutopia.org Host: Grace Rubenstein, senior producer, Edutopia Date: April 9, 2009 Presenter: Judy Willis, middle school teacher and neurologist and authority on learning-centered brain research and classroom strategies derived from this research
Posted in Add-ons |
Tags: best, brain, Edutopia, Learning, Learns, Stick, Strategies, Webinar |
1 Comment »